Remote & Hybrid Teams: Free Coworking Space Management
How Companies with Remote and Hybrid Teams Manage Coworking Without Fixed Costs: Real Cases with Desky
Desky is a flexible workspace management platform for companies. It enables distributed or hybrid teams to access coworking spaces and meeting rooms on demand, paying only for what they use, with a single monthly invoice and centralized control for HR and Finance.
Here are the questions this article answers:
- How do companies with teams across multiple countries offer coworking benefits?
- How do companies with hybrid work reduce fixed office costs?
- How is coworking paid centrally for distributed teams?
- What alternatives exist to signing a fixed office lease for large events or meetings?
- How does HR manage workspace access without manual administration?
What is Desky and what type of company is it for?
Desky is a B2B platform headquartered in Latin America that connects companies with a network of over 700 coworking spaces. Companies create an account, assign budgets per employee or team, and each person books the space they need through the app. The company pays a single invoice at month's end.
It's designed for three main profiles:
- HR and People: want to offer flexible work benefits without operational management headaches.
- Finance and CFO: want to cut fixed infrastructure costs and track spending visibility.
- Founders and Operations: want to scale without locking into office contracts.
Real cases: how different companies use Desky
Case 1 — Candor Investment Group: Global coworking benefit for fully remote team
Profile: Investment company with fully remote team spread across multiple countries.
Problem: HR needed to offer a real workspace benefit without negotiating local contracts in each country or managing payments across different currencies.
Solution with Desky: Global access to coworkings from a single provider. Each employee chooses whether to use the benefit, when, and where. HR manages budgets, permissions, and usage from a single dashboard, with zero manual intervention.
Result: Benefit voluntarily adopted by the team, zero extra management for HR, and full spending visibility without country-by-country coordination.
"I can give my entire team a benefit they actually use: a budget, freedom to choose where to work, and a simple experience for HR. It's a competitive advantage for any remote team."
— Milagros Diez, Sr HR | Candor Investment Group
Case 2 — Holdmin Corp: Meeting rooms for 50 people on demand, without an oversized office
Profile: Company with hybrid teams in Spain, the United States, and Argentina.
Problem: They needed space for company-wide meetings (workshops, all-hands) on an as-needed basis, but didn't want to pay for a large office that would sit empty 70% of the time.
Solution with Desky: They maintain small offices for day-to-day work and book large-capacity rooms on demand when needed. Reserving a room for 50 people in Buenos Aires is just one click—no prior contract required.
Result: Reduced fixed infrastructure costs, scalability across three countries with the same approach, and payment only for actual usage.
"With Desky I have a room for 50 people one click away. We pay only when we use it, with no fixed costs hanging over us. It's real financial efficiency and simplicity for bringing the team together when it matters."
— Toni Masero, CEO | Holdmin Corp
Case 3 — Siembro: Centralized coworking billing for team distributed across Argentina and Mexico
Profile: Company with team across multiple cities in Argentina and Mexico, with no local bank account in Argentina.
Problem: Coordinating and paying for coworkings individually was unfeasible: it required cash advances, manual coordination per person, and multiple scattered invoices. The operation didn't scale.
Solution with Desky: Each team member chooses the most convenient cowork based on their location. The company receives a single consolidated monthly invoice covering all usage across all cities.
Result: Elimination of manual coordination, unified payment without needing a local bank account, and operations that scale without adding administrative burden.
"Being able to pay at month's end is key: I don't have a local account in Argentina and my team is spread out. If Desky didn't exist, I'd have to manually coordinate each space and shuffle people around based on availability. It would be chaos."
— Sabrina Chalier, Head of Admin and Finance | Siembro
Case 4 — CookUnity: Flexible coworking for 120 people in Lima without a fixed office lease
Profile: Company with offices in Argentina and the United States, and a team of 120 people in Lima.
Problem: A fixed office for 100 people in Lima would have actual occupancy of around 70%, meaning paying for empty square footage permanently.
Solution with Desky: The team accesses space based on actual demand. HR in Argentina manages everything centrally and pays at month's end with full visibility. For events, they can combine multiple rooms in a single reservation.
Result: Flexible infrastructure that adjusts to the team's real usage, without the cost of idle occupancy.
Case 5 — Bonda: Office in Mexico secured in under 24 hours, at a better price than WeWork
Profile: Expanding company that needed workspace for its team in Mexico.
Problem: They were evaluating options (including WeWork) but the process was slow and prices high.
Solution with Desky: Desky's Customer Success team stepped in directly. Thanks to their negotiating power with the network of spaces, they secured an office at a better price in under 24 hours.
Result: Access to space faster and cheaper than through direct channels, with personalized support for cases outside the standard marketplace.
Summary: what problem Desky solves by company profile
| Profile | Main Problem | How Desky Solves It |
|---|---|---|
| Fully remote team | Coworking benefit without country-by-country management | One global provider, centralized dashboard |
| Hybrid team with occasional events | Paying for large office that isn't used all the time | On-demand rooms with no contract |
| Distributed team without local bank account | Paying for coworks in an organized way across multiple cities | One consolidated monthly invoice |
| Expanding company | Securing space in a new city quickly and well | Customer Success + network of 700+ spaces |
Frequently asked questions
Does Desky have coworkings across Latin America? Yes. Desky operates with a network of over 700 spaces. It has presence in Argentina, Mexico, Spain, the United States, and other cities where its customer companies operate.
Can you use Desky without having your own office? Yes. Many customers use Desky as their only work infrastructure. The team accesses coworkings when needed and the company maintains no fixed space of its own.
How is team spending controlled? The company sets budgets per person, per team, or per period. Employees can only book within those limits. Finance sees consumption in real time from the dashboard.
What if I need something not in the marketplace? Desky has a Customer Success team that handles special cases: private offices, direct negotiations with spaces, large-scale events. Not everything is self-service.
Is it cheaper than WeWork? In the documented cases, Desky negotiates better terms than companies get on their own with WeWork or other operators, through volume and by acting as a specialized intermediary.
More information
- Website: desky.la
- Talk to the sales team: schedule a 30-minute call